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Two heads are better than one....

IT CONSULTING

To further differentiate our business from the traditional consulting and resourcing firms, we always strive to add value. When engaging with clients, the key to our success is listening carefully to their needs. With our unique understanding of the consulting services world, coupled with our resourcing capabilities, it didn’t take long for the conversations to evolve; “Can you find me a project manager” progressed to “can you help me build a project team” ultimately to “can you manage the project for me”. Since then our service proposition has evolved to focus on change and transformation projects, principally clients moving to the Cloud or to alternative Data Centers amongst others. We work closely with our clients focused on the right outcome.

IT Rationalisation

It is commonly accepted that a large proportion of technology is not required across the business. The challenge has always been how do you find what is not required, and then how to rationalise, consolidate and remove costs without placing the business at risk. Our engagement not only provides you the auditable data to address this, but also leaves you with an ongoing solution that will continue to support you through continued visibility utilising automation and analytic capabilities.

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It is commonly accepted that a large proportion of technology is not required across the business. The challenge has always been how do you find what is not required, and then how to rationalise, consolidate and remove costs without placing the business at risk.

Our engagement not only provides you the auditable data to address this, but also leaves you with an ongoing solution that will continue to support you through continued visibility utilising automation and analytic capabilities.

Once operational the benefits continue, allowing informed decisions to be made around; cloud adoption, tracking SaaS usage, datacentre and software rationalisation.

This differs from standard SAM or ITAM tools as we monitor actual end user usage rather than simply what is installed or running, giving you who is using what technology, when and how.

Delivered value

  • Typically 20-30% IT Opex reduction
  • Data in conjunction with automation drives an alignment between Finance and IT
  • Clients generally realise immediate value and savings at the pilot stage
  • Post pilot and UAT to full operational deployment takes between 3-6 months
  • All engagements are managed, deployed and monitored centrally
  • Right sizing against historic over provisioning of servers drives significant quick wins
  • Ageing and unsupported technology is often identified, removing cyber threats to the business

Positive outcome

Auditable 90-day usage of Oracle - Follow the sun concurrent licence models typically reduces requirements by 53% whilst driving operational efficiencies on how the business operates.

Auditable 90-day usage of Adobe Acrobat

  • 36.84% have not used the software that is installed
  • 67.40% have auditable data showing they only need “read only” capability
  • 72.32% of Adobe installed is not required in its current form

Auditable 90-day usage of Microsoft Project

  • 49.46% have not used the software that is installed
  • 44.81% have auditable data showing they only need “read only” capability
  • 71.54% of Project installed is not required in its current form

IR35 Reform

IR35 was introduced in 2000 as the “intermediaries legislation” to stop contractors using a personal services company to “disguise themselves” as an employee thus avoiding PAYE rules. This legislation has been under the microscope recently with “Off-payroll” released into the public sector in April 2017, and now the chancellors announcement to implement a similar policy to the private sector in April 2020. The deadline is fast approaching, we can help.

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IR35 was introduced in 2000 as the “intermediaries legislation” to stop contractors using a personal services company to “disguise themselves” as an employee thus avoiding PAYE rules. This legislation has been under the microscope recently with “Off-payroll” released into the public sector in April 2017, and now the chancellors announcement to implement a similar policy to the private sector in April 2020.

To recap, the rules are; inside IR35 (In-scope) - where the revenue deems the contractor should be treated as an employee and should therefore be taxed under PAYE rules and employers NI now applies, whereas outside IR35 (Out of scope) - where the revenue accepts the individual meets the requirements and is not subject to PAYE rules.

April 2017 – Off Payroll introduced to Public Sector – This was the first major overhaul of the rules surrounding IR35 for a while.

The objective was: “provide a robust solution that will transition “disguised employees” onto PAYE rules. HMRC chose to move the decision-making process and liabilities away from the intermediary to the “end client”, in this case the public authority. If the authority wrongly determines the status of the assignment, they could be liable for fines and additional costs.

The new directives resulted in a significant proportion of the government contractor workforce moving “in-scope” and costs soaring by circa 20%.

So what does this mean to the contractor?

Not only must they come under PAYE rules, but someone is now liable for employers NI. The options were; the authority increases the pay rate to compensate, the contractor accepts a cut in pay, or the third option which was “leave and find another role out of scope”. Post Off Payroll, many resources left the public sector leaving a skills shortage with less budget to fix the problem.

Whilst the bill did achieve its goal to increase taxes, it came at a price. When the policy for the private sector is finalised in April 2020 it will no doubt cause similar disruption and disarray.

April 2020 – Reform in the Private Sector, What should I do first? – First steps should be to review your contractor work force with a focus on those engaged outside IR35. Establish which of your contractors are delivering a more “BAU” or “employee” function and therefore likely to fall inside IR35. The findings will give you a loose snapshot of your exposure, which is unlikely to be good news. But there are options available for you to address this that we have completed for.

At AJC we can help you navigate through this process and ensure you; suffer minimal disruption, manage costs driving potential savings, transitioning workers in a compliant manner and provide a platform for engaging contractors and permanent staff in an HMRC compliant way going forward.

DC Discovery and Migration

AJC has a wealth of experience in supporting clients through change. At some point in the lifecycle of a Data Centre, one of those changes will be a move or migration which at outset can sound simple, however only those that have tried, fully understand the challenges it brings! Let us guide you to the desired outcome.

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The challenge for some organisations is overwhelming, therefore we guide the process so you have little disruption. With our proven experience and accreditations, we walk you through the next steps supporting, mapping and planning from the very first meeting.

Here at AJC, we have helped several clients plan and execute such moves from; business case creation to supporting financial justification, through to the creation of an end-to-end migration factory. Combining all the above, AJC Consulting offers:

Business Case Generation – Supporting the plan to move or change DC, including migration to the cloud, hybrid cloud, physical lift and shift, or combinations of.

Discovery and Audit – Working with clients to understand their current infrastructure and the available options in terms of how the data moves, creating a platform for mapping and planning the execution.

Dependency Mapping – As part of the discovery we work with clients to ensure the services are mapped to the correct underlying infrastructure, leading to the creation of logical and physical move groups.

Migration Planning – Working with the data collected from Discovery and Mapping, we help clients create a strategic migration plan to include: time frames, resources, costs, governance and reporting.

Migration Execution – It’s essential to maintain clear reporting at such a critical stage. Working with the client’s available resources, our highly skilled teams have successfully delivered many projects through the execution phase ensuring comprehensive stakeholder engagement.

Data Centre Exit – Managing the processes, people and logistics to ensure that relevant expired assets are appropriately retired, certificated and reported including the secure shredding of media and asset recycling.

Decommissioning, Moves and Asset Disposal

AJC’s philosophy is one of compliance and failsafe procedures, ensuring a professional solution. Supported by seasoned accredited engineers with years of experience in data centre decommissioning activities, our teams can simplify this part of the transformation.

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AJC has many years experience delivering change projects to its clients. From data centre moves & consolidations to full exits, our philosophy to a successful and trouble free project has always been one of compliance and fail-safe procedures. Our approach ensures our clients receive a professional solution, supported by skilled and seasoned engineers well versed in data centre move and decommissioning activities.

Any activity undertaken is agreed in our statements of work (SOW) and signed off by all parties. All aspects of the project are tracked and reported back to our clients throughout our engagement. AJC can support you from audit through to an end to end managed project, arriving safely and economically at your new location. Simplistically, let us know which of the below solutions we can help you with and we’ll be your ”safe pair of hands” in getting you there!

Data Centre Decommissioning and Exits - Allowing realisation of the intended ROI of any DC decommissioning and exit projects ensuring a robust compliant process. Working alongside of BAU activity to drive the required outcome.

Data Centre Moves (Lift and Shift) – Working with clients to seamlessly move equipment between data centres ensuring appropriate risk mitigation, compliance and procedures to secure your assets whilst on the move.

Data Erasure – In a world of growing security, risk and compliance, we help our clients dispose of any unwanted or unneeded data. Whether from tapes or HDD’s – ALL are erased and certificated on site whilst working in conjunction with your compliance team.

Shredding – Following on from data erasure, AJC has a fully accredited fleet of secure compliant shredding trucks, ready to reduce your unwanted data media down to unrecognisable shards, at your site if required.

Secure Transportation – Whether part of a wider services agreement or as a separate requirement, AJC has satellite tracked vehicles with all the required foam cases and transportation equipment to safely and securely handle your assets.

Asset Removal – AJC can work to help you maintain a current CMDB, keep your DC environment clean and up to date by removing any unwanted assets in the appropriate certificated manner ensuring compliance.

IT Recycling and Brokerage

The team have overseen in excess of three million devices through the IT recycling lifecycle, adding real value at both ends of the project. This knowledge coupled with first class facilities ensures our customers receive the best possible service and solutions in the market place today.

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Unwanted electrical and electronic components is the fastest growing waste stream in the UK. Together with our partners, we have overseen in excess of three million devices through the IT lifecycle. This knowledge coupled with our first class facilities ensure our customers receive the best possible service and solutions in the market place today. As an experienced IT recycling supplier within all sectors, AJC’s services are perfectly placed to provide its customer’s guidance through this complex market. We provide the entire lifecycle management service through four very easy steps:

PC Disposal - AJC send a detailed report with data erasure certificates for each device processed, ensuring all desktop assets are tracked and disposed of in a compliant and auditable manner.

PC Recycling - Equipment is returned to our operation for data wiping and assessment for any potential residual value to be passed back to the client through its resale.

Hard Drive Destruction (Onsite and Certificated) - Security Cleared (SC) engineers attend your site in our purpose built shredding trucks. They collect the devices placing them in secure containers prior to being shredded to 11 or even 6mm (MOD level) with certification.

Asset Brokerage and Realisation – Depending on the clients requirements, AJC will sell or dispose of any unwanted assets. If agreed, any resale realisation can then be agreed and used to offset future disposal services or even future hardware purchases.

Managed Services

Having refreshed your data centre and completed your transformation, there is no better snap shot of your current IT estate. Supported by IP and process, let us show you how we can maintain that view. A one stop-shop for asset management.

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AJC and its partners provide one of the most certified IT Recycling services in the UK today. We are proud of our accreditations, reassuring our customers that they are dealing with experts in IT recycling focused on security, processes and the quality of service. Some of the key accreditations we hold are:

“We are a safe pair of hands enabling you to focus on what you do best, because this is what we do best!”

Asset Management and BAU - Take the opportunity after your DC Move or Transformation Project to maintain that point in time snap shot of a clean environment. By allowing us to work with you on an ongoing basis, we can help maintain that view. When you acquire new assets, or need assets removing or retiring, we can track this by using our IP and tooling. This helps us work with your finance and infrastructure teams ensuring everything is up to date in real time, including assets that can be decommissioned and disposed of appropriately.

Software Rationalisation – AJC has the IP, processes and people to manage and maintain your entire software install base, giving you a true  picture of any over licensed and under utilised software. This is a real time view of your estate allowing instant visibility and decision making capability on all and any software installed on your network. In some cases, this has proven to save the customer £M’s in software license fees with reduced complexity and lower compliance risks for many years.

Migration Factory – AJC has a proven track record with the required skills, IP, Methodology and best practices to safely move and migrate you to any new location whether physical, virtual or both. So to help keep your BAU resources focused on running the IT for the business, why not let us come in and take the pain away from a disruptive move. We can audit, plan and manage the execution for you, either in its entirety or as a hybrid with your own teams. We’ve learned a great deal delivering this solution many times over, all leading to an approach of continual improvement. Let us share this valuable experience with you and mitigate your own risk.